Human Resources Coordinator

Description

Position: HR Coordinator

Status: Permanent full time; Excluded

Department: Human Resources

Location: 745 Clark Drive, Vancouver BC

Salary: $64,123.59 to $72,674.35 annually

Hours: 8:30 am - 4:30 pm Monday to Friday

Posted: August 23, 2024

Closing: Screening asap, open until filled.

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honoured, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.

• Join an Agency that strives to provide services to strengthen Indigenous families culturally and spiritually!
• Receive a competitive salary of $64,123.59 to $72,674.35 per year PLUS a comprehensive benefits package!
• Take on a challenging role that provides membership in the Public Service Pension Plan!

PURPOSE OF POSITION:

The Human Resource Coordinator provides support to the Human Resources Team including Director and HR Advisors in the areas of recruitment and selection, benefits, performance management tracking, occupational health and safety, delegation training coordination, utilizing an HRIS system, onboarding for new employees as well as administrative supports. This position will also provide support for the HR Administrative Associate in their absence. Some of the key duties and responsibilities of this role include:

KEY DUTIES & RESPONSIBILITIES:

• Providing technical support to the agency HRIS system and data management systems including entry, verification, management, and timely reporting of data.
• Benefits management assistance including completion of application and change forms for benefits as well as forms for Early Intervention, Long Term Disability, WorkSafeBC and Maternity Leave benefits.
• Recruitment and Selection support including assistance with hiring processes including reference checking, testing, education, and criminal record check verifications as well as opening and closing competitions.
• Monthly, annual, and ad hoc staffing reports, statistics, and demographics.
• Onboarding and offboarding of staff
• Administering and tracking performance management and leave of absence information.
• Coordinating registrations, applications, requests, bookings for delegation training for staff.
• Providing administrative support to the Human Resources team.
• Responding to routine questions regarding the Collective Agreement and internal policies and procedures.
• Coordination of employee files, moving documents off site and disposing of documentation.
• Coordination of the Living A Healthy Aboriginal Lifestyle (LAHAL) wellness program for Staff.
• Assistance with updating HR’s portion of the Intranet in consultation with the HR Team.
• Maintaining own technical procedures manual.
• Participates in continuous quality improvement for HR and own procedures, processes, and guidelines.
• Active participation with Joint Occupational Health and Safety Committee.
• May be assigned projects and other work that fall within their scope of education and experience.

The successful candidate will have:

• Strong interpersonal and intrapersonal skills.
• Strong technical writing abilities and knowledge of Excel.
• General understanding of all relevant legislation including Human Rights legislation, the Labour Relations Code, the Employment Standards Act and Workers Compensation Act.

KNOWLEDGE & SKILLS:

• Seeks improved individual and organizational performance and results.
• Helps others learn by setting a positive example.
• Clearly articulates and demonstrates Indigenous culture in all activities relating to VACFSS. Reaffirms the cultural context of Indigenous people and rights when carrying out their role of a VACFSS employee.
• Knowledge of colonial history and the impact on Indigenous people, the National Inquiry into Missing and Murdered Indigenous Women and Girls, and Truth and Reconciliation and Calls to Action.
• Develops organizational actions, values and services that focus on customer needs.
• Manages multiple tasks and priorities for maximum personal and organizational success.
• Understanding and commitment to VACFSS’ mission, goals, and organizational values.
• Ability to work collaboratively with all levels of an organization including Senior Management and Executive.
• Experience working with an Indigenous organization, community and or nonprofit organization.

KEY COMPETENCIES:

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

QUALIFICATIONS:

• BBA, or related degree, or a BA in a related field; and
• 2 years of experience related to Human Resources functions.
• Proficient with MS Office/Microsoft 365 and standard office equipment
• Ability to prioritize and handle multiple competing priorities
• Criminal Record Check
• Working within a unionized environment is preferred
• Working towards CPHR is preferred

BENEFITS

• Extended health and dental
• Group life and AD&D
• Employee and Family Assistance Program
• 100% employer-paid premiums
• 3 weeks of vacation
• Public Service Pension Plan
• Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
• Access to Indigenous Cultural Teachings as coordinated by the Agency
• Participation in the Monthly Accumulated Time Off Program for Excluded Staff

APPLICATION PROCESS:

We thank all candidates for their interest; however, only those selected for an interview will be contacted. Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code.

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