Assistant, Development & Accounting

Description

Job Position: Assistant, Development & Accounting

Job Overview: Reporting to the Senior Manager, Construction, and the Manager, Accounting, you are responsible for:

Development Management:

· Document Control: Oversee the organization and management of project documents, ensuring accurate naming and proper storage on OneDrive.

· Stakeholder Communication: Maintain an updated database with current information for design consultants, stakeholders, vendors, and officials to facilitate effective communication.

· Tender Management: Contribute to the preparation of tender packages, distribute them, and follow up with recipients to ensure a smooth tendering process.

· Cost Estimation: Perform quantity take-offs to support accurate cost estimation and contribute to budgeting efforts.

· Project Closure: Lead the management of closeout documents, compile as-builts and manuals, and diligently track and address any deficiencies for successful project closure.

· Meeting Coordination: Play a key role in updating and distributing meeting minutes, ensuring that relevant information is captured and communicated efficiently.

Accounts Payable and Receivable:

· Monitor AP email inbox and respond to vendor inquiries.

· Enter AP invoices into Accounting Software.

· Administer AP invoice approvals.

· Match invoices with contracts.

· Prepare monthly cheque run AP report.

· Generate cash requirement reports.

· Issue, scan, mail, and file cheques.

· Reconcile AP vendor statements.

· Conduct cash withdrawals at the bank.

· Scan historical invoices for documentation.

· File project estimates and AR invoices on OneDrive.

· Deposit cash at the bank.

· Scan and record cash receipts in Accounting Software.

· Prepare AR statements.

Bank Reconciliation:

· Assist with monthly credit card reconciliations.

· Assist with monthly bank reconciliations for multiple accounts.

Tax Filings:

· Assist in preparing for GST filings.

Year-End:

· Assist with year-end working papers.

Essential Requirements

As our ideal candidate, you are:

· On the ball; you are highly organized and able to prioritize and manage your time effectively.

· A strong communicator; not only can you clearly express your thoughts in conversation, you can also write and present in a persuasive and influencing manner.

· Proactive; you plan for the next step of the project, increasing efficiency and effectiveness.

· A creative problem solver; you can think outside the box for solutions without fear of failure.

Other Requirements

· Exposure to project accounting environment (bonus points for development or construction experience)

· Ability to work under tight deadlines and under pressure (at times)

· Comfortable using office equipment, Microsoft Office Programs (Outlook, Word, Excel & PowerPoint) and previous construction accounting software experience is a bonus (Sage/Spectrum).

· Great interpersonal skills.

· Motivation for learning.

· A good sense of humour!

What We Value

· Creating trusting and successful working relationships.

· Taking responsibility for the outcome of decisions and actions.

· Cooperating with team members in an open, supportive, and respectful manner.

Working Conditions

You will work primarily in an office setting during regular business hours with minimal travel outside of the office. Work outside of normal business hours is rarely required.

About Us

Alliance Partners Development Ltd. Is a socially responsible developer specializing in stacked industrial, commercial, office, and residential rental buildings.

At Alliance Partners our people make the difference. We offer competitive compensation packages including group benefits.

Industry

· Construction

· Real Estate Development

· Accounting

Employment Type

Full-time

Job Functions

Assistant

Job Type: Full-time

Salary: $35,000.00-$45,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Accounting: 1 year (preferred)

Work Location: In person

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